Negotiating Microsoft Enterprise Agreement

Negotiating Microsoft Enterprise Agreement: Tips and Tricks

Microsoft Enterprise Agreement (EA) is a licensing program for large organizations that allows them to procure Microsoft software and services at discounted rates. However, negotiating an EA can be a complicated and overwhelming process. In this article, we will share some tips and tricks to help you negotiate a favorable Microsoft EA.

1. Know What You Need

Before entering into a negotiation, it is crucial to know what you need. Determine your organization`s software and service requirements and assess the licenses and subscriptions that your organization currently has. This will help you identify areas where you can negotiate discounts or restructure your licensing agreements.

2. Gauge Your Leverage

Knowing your leverage is essential in any negotiation. For Microsoft EA, your leverage can come from various aspects, such as the size of your organization, the number of licenses you require, and your purchasing history with Microsoft. You can also leverage the competition and explore alternative software solutions to negotiate better terms.

3. Study the EA Terms and Conditions

Make sure to read and understand the EA terms and conditions before entering into a negotiation. The EA is a long-term commitment, and it is crucial to understand the legal obligations that come with it. Work with your legal team to review the contract and identify clauses that may affect your organization`s future needs.

4. Consider a Multi-Year Agreement

Negotiating a multi-year agreement can help you secure better rates and predictability in your licensing costs. However, make sure that the agreement includes provisions that protect your organization from the risk of changing technologies and requirements.

5. Explore Cloud Services

Microsoft has been focusing on cloud services, and the company`s cloud offerings, such as Office 365 and Azure, can be an attractive option for organizations. Explore the cloud options and assess the cost-benefit of including them in your EA. You may be able to negotiate better pricing and terms for cloud services.

6. Engage a Microsoft Licensing Expert

Negotiating an EA can be a challenging task, and engaging a Microsoft licensing expert can help you navigate the complex licensing model and identify opportunities for cost savings. Consider working with an expert who can review your current licensing agreements, identify areas of improvement, and help you negotiate better terms.

In conclusion, negotiating a Microsoft Enterprise Agreement requires careful planning and a clear understanding of your organization`s needs and leverage. With these tips and tricks, you can enter into a successful negotiation that can help your organization save costs and streamline its software and service requirements.